Terms and conditions

Standard conditions of hire

(If the Hirer is in any doubt as to the meaning of any the following information, the Lettings Secretary should immediately be consulted.)

For the purposes of these conditions, the term HIRER shall mean an individual hirer, or, where the hirer is an organization, the authorised representative.

• THE HIRER will, during the
  period of the hiring, be responsible for supervision of the premises, the
  fabric and the contents, their care, safety from damage however slight or
  change of any sort and the behaviour of all persons using the premises whatever
  their capacity, including proper supervision of car-parking arrangements so as
  to avoid obstruction of the highway. They should also ensure that the minimum
  of noise is made on arrival and departure.

• THE HIRER shall not use the
  premises for any purpose other than that described in the hiring agreement and
  shall not sub-hire or use the premises or allow the premises to be used for any
  unlawful purpose or in any unlawful way nor do anything or bring onto the
  premises anything which may endanger the same or render invalid any insurance
  policies in respect thereof

• THE HIRER shall ensure that
  nothing is done or in relation to the premises in contravention of the law
  relating to gaming, betting and lotteries.

• THE HIRER shall comply with
  all conditions and regulations which are on display on the premises and on
  entering the hall, familiarize themselves with the location of fire exits and equipment
  and the first aid kit.

• THE HIRER shall, if
  preparing, serving, or selling food observe all relevant food health and
  hygiene legislation and regulations. And report any defect to the letting
  secretary.

• THE HIRER shall ensure that
  any electrical appliance brought by him to the premises and used there shall be
  safe and in good working order and used in a safe manner. Any damaged caused to the Hall as a result of electrical appliances brought into the Hall shall be the responsibility of the Hirer.

• THE HIRER shall indemnify the
  Committee for the cost of repair of any damage done to any part of the property
  including the curtilage thereof or the contents of the buildings which may
  occur during the period of the hiring as a result of the hiring.

• If THE HIRER wishes to cancel the
  booking before the date of the event and the Committee is unable to conclude a
  replacement booking, the question of the payment or the repayment of the fee
  shall be at the discretion of the Committee.

• THE HIRER shall ensure that
  no dogs (except guide dogs) are brought into the Hall.

• AT THE END of the hiring, THE
  HIRER shall be responsible for leaving the premises and surrounds in a clean
  and tidy condition, properly locked and secured unless directed otherwise and
  any contents temporarily removed from their usual positions properly replaced,
  otherwise the Committee shall be at liberty to make an additional charge.

• Specifically, the HIRER should:
  • remove all rubbish, in plastic sacks provided by the Hirer, and dispose of it appropriately. No rubbish should be left in or outside the Hall.
  • Leave the kitchen in a clean and hygienic condition, ensuring that bins and the dishwasher are emptied. Dishwashing tablets are not provided, and dishwasher should be left empty if used.
  • not use any adhesive of any kind, not even Blu-tak, on the walls of the Hall. Decorations may be attached to the roof supports and the doors if required.
  • under no circumstances move the snooker table, in the Bernard Clarke Room, at any time during the course of the hiring.
  • Use of a SMOKE machine is Not permitted without prior notification to the Committee – The Hall has smoke detectors installed throughout the building, which cannot be de-activated.

• THE COMMITTEE reserves the right
  to cancel the hiring in the event of the Hall being required for use as a
  Polling Station for a Parliamentary or Local Government election or
  bye-election, in which case the Hirer shall be entitled to a refund of any
  deposit already paid.

• IN THE EVENT of the Hall or any
  part thereof being rendered unfit for the use for which it has been hired, the
  Committee shall not be liable to the HIRER for any resulting loss or
  damage whatsoever.

• THE HIRER
  shall ensure that any activities for children or vulnerable adults comply with
  the provisions of The Children Act 1989
  or Safeguarding Vulnerable Groups Act 2006 and
  that only fit and proper persons have access to the children. The hirer has the responsibility for reporting concerns that arise, as a
  matter of urgency, to Children’s Social Services for the local area, as
  appropriate. This is in accordance with the Terms and Conditions of hire.

Please note – in an emergency call 999
Children’s services  (office hours) – 0300 555 1384, (out of hours) – 0300 555 1373

• THE HIRER shall comply with
  all conditions and regulations made in respect of the premises by the Fire
  Authority, Local Authority, the Local Magistrates’ Court or otherwise, particularly
  in connection with any event which includes public dancing or music or other
  similar public entertainment or stage plays.

• THE HIRER shall comply with
  the Government’s Smoke free legislation, no smoking or vaping is allowed inside the
  Hall.

• THE HIRER must be 21 years
  old or over.

2024 The Christy Memorial Hall Old Alresford Trust – June 12th 2024