Standard conditions of hire
(If the Hirer is in any doubt as to the meaning of any the following information, the Lettings Secretary should immediately be consulted.)
For the purposes of these conditions, the term HIRER shall mean an individual hirer, or, where the hirer is an organization, the authorised representative.
- THE HIRER will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements so as to avoid obstruction of the highway. They should also ensure that the minimum of noise is made on arrival and departure.
- THE HIRER shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof
- THE HIRER shall ensure that nothing is done or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
- THE HIRER shall comply with all conditions and regulations which are on display on the premises and on entering the hall, familiarize themselves with the location of fire exits and equipment and the first aid kit.
- THE HIRER shall, if preparing, serving, or selling food observe all relevant food health and hygiene legislation and regulations. And report any defect to the letting secretary.
- THE HIRER shall ensure that any electrical appliance brought by him to the premises and used there shall be safe and in good working order and used in a safe manner.
- THE HIRER shall indemnify the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the buildings which may occur during the period of the hiring as a result of the hiring.
- If THE HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee.
- THE HIRER shall ensure that no dogs (except guide dogs) are brought into the Hall.
- AT THE END of the hiring, THE HIRER shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Committee shall be at liberty to make an additional charge.
- Specifically, the HIRER should:
- remove all rubbish, in plastic sacks provided by the Hirer, and dispose of it appropriately. No rubbish should be left in or outside the Hall.
- Leave the kitchen in a clean and hygienic condition, ensuring that bins and the dishwasher are emptied. Dishwashing tablets are not provided, and dishwasher should be left empty if used.
- not use any adhesive of any kind, not even Blu-tak, on the walls of the Hall. Decorations may be attached to the roof supports and the doors if required.
- under no circumstances move the snooker table, in the Bernard Clarke Room, at any time during the course of the hiring.
- THE COMMITTEE reserves the right to cancel the hiring in the event of the Hall being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, in which case the Hirer shall be entitled to a refund of any deposit already paid.
- IN THE EVENT of the Hall or any part thereof being rendered unfit for the use for which it has been hired, the Committee shall not be liable to the HIRER for any resulting loss or damage whatsoever.
- THE HIRER shall ensure that any activities for children or vulnerable adults comply with the provisions of The Children Act 1989 or Safeguarding Vulnerable Groups Act 2006 and that only fit and proper persons have access to the children. The hirer has the responsibility for reporting concerns that arise, as a matter of urgency, to Children’s Social Services for the local area, as appropriate. This is in accordance with the Terms and Conditions of hire.
Please note – in an emergency call 999
Children’s services (office hours) – 0300 555 1384, (out of hours) – 0300 555 1373
- THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates’ Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.
- THE HIRER shall comply with the Government’s Smoke free legislation, no smoking is allowed inside the Hall.
- THE HIRER must be 21 years old or over.