Standard conditions of hire
(If the Hirer is in any doubt as to the meaning of any the following information,
the Lettings Secretary should immediately be consulted.)
For the purposes of these conditions, the term HIRER shall mean an individual
hirer, or, where the hirer is an organization, the authorised representative.
THE HIRER will, during the period of the hiring, be responsible for supervision
of the premises, the fabric and the contents, their care, safety from damage
however slight or change of any sort and the behaviour of all persons using
the premises whatever their capacity, including proper supervision of car
parking arrangements so as to avoid obstruction of the highway. They should
also ensure that the minimum of noise is made on arrival and departure.
THE HIRER shall not use the premises for any purpose other than that
described in the hiring agreement and shall not sub-hire or use the premises
or allow the premises to be used for any unlawful purpose or in any unlawful
way nor do anything or bring onto the premises anything which may
endanger the same or render invalid any insurance policies in respect thereof.
THE HIRER shall ensure that nothing is done or in relation to the premises in
contravention of the law relating to gaming, betting and lotteries.
THE HIRER shall comply with all conditions and regulations which are on
display on the premises and on entering the hall, familiarize themselves with
the location of fire exits and equipment and the first aid kit.
THE HIRER shall, if preparing, serving, or selling food observe all relevant food
health and hygiene legislation and regulations. And report any defect to the
letting secretary.
THE HIRER shall ensure that any electrical appliance brought by hirer to the
premises and used there, shall be safe and in good working order and used in
a safe manner. Any damaged caused to the Hall as a result of electrical
appliances brought into the Hall shall be the responsibility of the Hirer.
THE HIRER shall indemnify the Committee for the cost of repair of any
damage done to any part of the property including the curtilage thereof or
the contents of the buildings which may occur during the period of the hiring
as a result of the hiring.
If THE HIRER wishes to cancel the booking before the date of the event and
the Committee is unable to conclude a replacement booking, the question of
the payment or the repayment of the fee shall be at the discretion of the
Committee.
THE HIRER shall ensure that no dogs (except assistance dogs) are brought into
the Hall.
AT THE END of the hiring, THE HIRER shall be responsible for leaving the
premises and surrounds in a clean and tidy condition, properly locked and
secured unless directed otherwise and any contents temporarily removed
from their usual positions properly replaced, otherwise the Committee shall
be at liberty to make an additional charge.
Specifically, the HIRER should:
Remove all rubbish, in plastic sacks provided by the Hirer, and dispose of it
appropriately. No rubbish should be left in or outside the Hall.
All music, entertainment and subsequent levels of noise must cease by
11pm, promptly.
Leave the kitchen in a clean and hygienic condition, ensuring that bins and
the dishwasher are emptied. Dishwashing tablets are not provided, and
dishwasher should be left empty if used.
Check the toilets are left in clean state.
Do not use any adhesive of any kind, not even Blu-tak, on the walls of the
Hall. Decorations may be attached to the roof supports and the doors if
required. An additional charge will be payable for any damage or residue
left by the decoration attachments.
Under no circumstances move the snooker table, in the Bernard Clarke
Room, at any time during the course of the hiring.
Use of a SMOKE machine is Not permitted without prior notification to the
Committee – The Hall has smoke detectors installed throughout the
building, which cannot be de-activated.
THE COMMITTEE reserves the right to cancel the hiring in the event of the
Hall being required for use as a Polling Station for a Parliamentary or Local
Government election or bye-election, in which case the Hirer shall be entitled
to a refund of any deposit already paid.
IN THE EVENT of the Hall or any part thereof being rendered unfit for the use
for which it has been hired, the Committee shall not be liable to the HIRER for
any resulting loss or damage whatsoever.
THE HIRER shall ensure that any activities for children or vulnerable adults
comply with the provisions of The Children Act 1989 or Safeguarding
Vulnerable Groups Act 2006 and that only fit and proper persons have access
to the children. The hirer has the responsibility for reporting concerns that
arise, as a matter of urgency, to Children’s Social Services for the local area, as
appropriate. This is in accordance with the Terms and Conditions of hire.
Please note – in an emergency call 999 – Children’s services (office hrs) –
0300 555 1384, (out of hrs) – 0300 555 1373
THE HIRER shall comply with all conditions and regulations made in respect of
the premises by the Fire Authority, Local Authority, the Local Magistrates’
Court or otherwise, particularly in connection with any event which includes
public dancing or music or other similar public entertainment or stage plays.
THE HIRER shall comply with the Government’s Smoke free legislation, no
smoking or vaping is allowed inside the Hall.
THE HIRER must be 21 years old or over.
© 2026 The Christy Memorial Hall Old Alresford Trust